Two Weeks Notice Letter Template

A two (2) weeks notice resignation letter is the most common letter used when notifying an employer of an official resignation. Giving your employer two (2) weeks notice is standard practice as in most cases it provides them enough to find a suitable replacement while ensuring that your position remains filled during the hiring process. You might find that after giving your notice, your employer may request that you leave directly thereafter, thus not allowing you the two (2) weeks to continue working. Therefore, you should be sure that your finances are in order before giving your notice so that you’re not in dire straits in the event of a premature departure.

How to Use

Whether the separation is for good or bad reasons, it’s best to always remain cordial and polite when resigning from a position. When quitting, the employer may not act in a positive manner. The quitting individual should remain poised and try to offer their services to train any replacement during the notice period.

1. Stay Professional

While it might be tempting to gush, settle scores, or otherwise write something informal, the best resignation letters stick to the script. It is fine to express gratitude and share basic details about future plans, but resist the urge to make this letter anything more than a notification of departure. The Resignation Letter is not an appropriate venue for airing grievances.

2. State Reasons

Without going into too much detail, explain the reasons for leaving. Does it have to do with workplace issues, pay, benefits, or other facets of the current job? Has a family issue or other logistical matter forced a move? Perhaps a better opportunity has just arisen?

3. Work Two Weeks

Stick to the plan set out in the letter. Working through the end of the two-week notice period will help to ensure a hassle-free transition and preserve relationships with current coworkers.

4. End on Good Terms

Ending on good terms is both the right thing to do and a good strategic practice. Though leaving is a job is as normal as beginning one – a natural part of the working cycle – it does not have to be tense or fractious. In the best case, current coworkers might serve as future references or professional contacts. It’s a small world, so try not to burn any bridges.

How to Write (Format)

For the most part, a two (2) weeks notice resignation letter should be simple and, more importantly, professional. The only thing your employer needs to know officially is when your last date will be. Other than that, you can include some details regarding the reason behind your resignation, so long as you do so in a positive way; when quitting, it’s never a good idea bring up any negative sentiments or opinions you may have with your employer which could result in them giving you a bad reference.
Here is how the letter should be formatted:

1. Header

A typical header for a two (2) weeks notice resignation letter should include your contact information, the date, and the contact information of the addressee.

2. Body

The body of your letter will need to state the final date which you’re able to work. Depending on your circumstance, you might also like to include some details regarding the factors that lead to your decision to leave. It is also common, but not required, to thank your employer for the job opportunity so that you leave on a generally positive note.

3. Delivering the Letter

When delivering your letter, in most cases, you should personally hand it to upper-management. However, certain scenarios may call for an email or mailed resignation letter instead. Regardless of how you end up delivering the letter, you should do it as professionally as possible to ensure a positive reference.